Archival Survey, Appraisal, Accessioning, and Cataloging of the Haleakala National Park Museum Collection | P22AS00259

Opportunity Information: Apply for P22AS00259

The National Park Service is offering a discretionary cooperative agreement opportunity titled "Archival Survey, Appraisal, Accessioning, and Cataloging of the Haleakala National Park Museum Collection" (Funding Opportunity Number P22AS00259). The project focuses on improving the organization, documentation, and public accessibility of archival materials held within the Haleakala National Park museum archives. The intent is to partner with a trained archivist who can help the park systematically understand what it has, decide what should be retained and how it should be arranged, and then create usable records and tools so staff and researchers can locate and interpret materials efficiently.

The work centers on three main deliverables. First, the archivist will conduct an archival survey and appraisal of the museum archives, which includes evaluating the scope, condition, content types, and research or administrative value of the holdings. The description notes that about one quarter of the archival holdings are central files, meaning a substantial portion likely consists of administrative, operational, or correspondence records that may require careful appraisal and arrangement to align with existing series and retention practices. This initial survey and appraisal phase is meant to establish a clear picture of the collection and guide subsequent processing priorities.

Second, the archivist will assist park staff by helping establish a practical workflow for processing and cataloging the archival materials, and by facilitating the entry of archival information into the Interior Collections Management System (ICMS) using the archives module. A key part of this task is ensuring that newly processed archival materials are integrated into the appropriate series of existing cataloged park records rather than treated as a separate, disconnected set of items. In practice, this implies hands-on collaboration with park museum/collections personnel to set standards for description, define processing steps, and ensure consistency in how records are created and linked within the park's established museum cataloging structure.

Third, the project requires the creation of a finding aid for the archives collections, with the explicit goal of posting it on the park's website. A finding aid is a structured guide that describes an archival collection and its arrangement, typically summarizing provenance, scope and content, series structure, and access considerations. Publishing this tool online is meant to improve discoverability and transparency, enabling researchers and the public to understand what archival resources exist at Haleakala National Park and how they are organized, even if access to the physical materials remains controlled by standard archival and museum policies.

From an administrative standpoint, this is a cooperative agreement (not a procurement contract), which signals substantial involvement by the National Park Service during the project, such as coordination, review, and collaboration on methods and outputs. The opportunity is categorized as "Other" under the funding activity category, associated with CFDA number 15.945. The award ceiling is $82,000, and the original closing date for applications was April 15, 2022. While the eligibility field in the source data lists "Unrestricted," the description clarifies a practical limitation: the opportunity is restricted to non-federal partners within the Cooperative Ecosystem Studies Units (CESU) Network. In other words, applicants generally must be eligible CESU non-federal partners to participate, reflecting the CESU model for research, technical assistance, and applied conservation and cultural resource projects conducted in collaboration with federal agencies.

Overall, the grant is designed to bring professional archival expertise into Haleakala National Park to complete foundational collections management work: surveying and appraising archival holdings, building a repeatable processing and cataloging workflow within ICMS, and producing a public-facing finding aid that supports long-term stewardship and access to the park's museum archival resources.

• The National Park Service in the other sector is offering a public funding opportunity titled "Archival Survey, Appraisal, Accessioning, and Cataloging of the Haleakala National Park Museum Collection" and is now available to receive applicants.
• Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 15.945.
• This funding opportunity was created on 2022-03-11.
• Applicants must submit their applications by 2022-04-15. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
• Each selected applicant is eligible to receive up to $82,000.00 in funding.
• Eligible applicants include: Unrestricted.

Apply for P22AS00259

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